Organizing a professional event can quickly become a headache… Where to start? Why? For whom? With whom?
These are all questions that need to be addressed to ensure the success of your project. But let’s be honest—between hectic days, responsibilities, meetings, and personal life, it can sometimes be very complicated to navigate.
So how do you organize this special moment of sharing with your team simply, yet make it unique?
What if we told you we have THE solution? A turnkey event that will leave a lasting impression and strengthen the bonds within your company.
So, grab your pens, ladies and gentlemen, we’re going to give you a quick lesson!
1. First step: why?
It’s essential to determine the subject and purpose of the event.
Is it a team meeting to discuss a common issue? A seminar to work on a specific topic and advance a project? A conference to speak on an important question or subject? A symposium to debate and confront your team’s views on a given theme? A team-building event to strengthen and thank your teams? A business lunch to share a convivial moment while working?
Think carefully, as the organization, venue, format, and proposal will differ based on the goal you want to achieve.
2. Second step: where?
Choosing the venue involves several factors to consider.
a. Your values
Reflect on the values your company stands for and choose a venue that aligns with them. It’s important to highlight these values, starting with the choice of where you host your teams.
For example, at Château d’Eyran, our team prides itself on welcoming you to a warm and responsible environment. For us, sharing, friendliness, and respect for the environment are the DNA of our company. This applies both in the vineyard and in our hosting activities. We prioritize local partners and have implemented a responsible quality charter, all part of our comprehensive RSE-certified approach.
b. Proximity
Think about proximity and, above all, accessibility. These meeting days are often quite short—there’s no point in traveling far and wasting time on the roads! Take advantage of the richness of the French regions and promote thoughtful business tourism.
An outdoor event to reconnect with nature and encourage exchanges? A big YES. Whether you’re a local company or not, don’t worry—getting to us is easy!
The estate is located just 20 minutes from Bordeaux by car and 2 hours from Toulouse. Our parking lot can accommodate up to 80 vehicles. Public transport? Not a problem! The Saint-Médard-d’Eyrans train station is close by, linking us to Saint-Jean station on one side and Agen on the other. So even if you’re coming from Paris, it’ll take less than two and a half hours—just enough time for a quick nap!
3. Third step: what?
Okay, I’m ready to hold a seminar? Not quite yet; now you need to think about the organization!
a. The layout
It’s important to consider how to arrange the space. Several questions arise:
- Do you want a U-shape arrangement with tables and chairs? Or an amphitheater setup?
- One space or several separate ones?
- Do you want the meal in the same room or not?
- Will you have a coffee break available?
- Do you want access to outdoor areas?
- What equipment is necessary (projection, sound system, furniture, etc.)?
Come empty-handed; you only need to drop off your bags! We offer a 110m² room with a view of the vines, fully privatized for your tranquility, complete with all necessary equipment (chairs, tables, projector, speakers, microphones…) and a layout to suit your needs.
b. The meal
It’s well-known that a successful day often includes a successful meal. Here too, several options are possible:
- Dining at a nearby restaurant
- Eating on-site
- A cocktail format to encourage mingling
- A seated meal for an intimate small group
- A buffet or tapas for a convivial atmosphere
We offer you the key to happiness: a meal on-site with our favorite caterer. We promise a gourmet and local table to delight your guests! Want to explore? Our partner restaurants near the estate are ready to welcome you!
c. The activities
Originality comes from the complete offering. The venue, the meal, and also the activities. Engaging your collaborators promises unforgettable and unique moments! A creative way to boost morale and foster connections.
Our team can organize activities centered around wine. A tour of the estate, a tasting of our wines, and more.
The strength of our region? Many friendly partners! Oenanim offers an escape game and blending workshops here, while the Ateliers au Château provides oenological Olympiads and orientation races in the vineyard. Enriching and entertaining activities that will definitely leave a lasting impression!
So what are you waiting for?
All year round, the team at Château d’Eyran welcomes you with good humor and smiles, to provide the moment you’ve been dreaming of!
Fell free to contact us, we’ll be delighted to answer all your requests!
